February 2020 - VP and Rules

Updated: Mar 11

EDIT: Election Results can be found here: https://www.hearthlightgame.org/post/results-for-feb-vote


It’s time to vote for Hearthlight Vice President as well as some policy changes! If you are a member of Hearthlight in good standing, you should receive a ballot by email today. Voting runs from Feb 1 to Feb 29, 2020. If you do not receive this ballot, and it is not hiding in your spam folder, please contact hearthlightgame@gmail.com and we’ll get you squared away.

Below is a sample ballot of the items up for a vote this election:

  1. Safety and Discipline Policy - Reciprocity

  2. Chapter Policies - Event Requirement

  3. Chapter Policies - National Financing

  4. Vice President of Hearthlight

Safety and Discipline Policy - Reciprocity

Other organizations also follow a safety and discipline process to exclude members to ensure the safety of their community. The National Council will investigate the process by which these organizations create their “Ban Lists” and vote to include those lists in the Hearthlight Ban List if they are comparable to the criteria of the HL Safety and Discipline process. Individuals banned through this process will have the opportunity to appeal the ban and trigger a full HL Chapter Relations investigation.

Would you like the following language to be added to Hearthlight's Safety and Discipline Policy? The National Council may, after a vote of 2/3rds of its members, choose to apply another organization's bans to Hearthlight. Affected individuals will be notified and will be allowed to appeal their bans if they wish to do so. The decision to accept bans from another organization may be revoked by a second 2/3rds vote.

  • Yes

  • No

  • Abstain

Chapter Policies - Event Requirement

The National Council wishes to require all chapters hold events in order to maintain good standing. The below language defines events and sets that requirement.

Would you like the following language to become Chapter Relations Policy?

In order to continue meeting requirements for chapter status, realms should host at least one non-practice, non-meetup event per year. The purpose of this requirement is to promote interactions and community between Hearthlight member realms, to encourage advertisement of Hearthlight through local events, and to ensure active participation in Hearthlight by each member realm.


1. Non-practice, non-meetup events should meet the following requirements:

1.1. Be open to and advertised to other realms (may include cross-gamers, does not have to be solely HL players)

1.2. Be advertised to the local community

1.3. Be hosted by the local realm administrative group

1.4. The event should include at least one of the following: organized battle scenarios, A&S classes, fighting technique classes, tournament(s), bardic competition, A&S competition, or a feast


2. Non-practice, non-meetup event examples include (but are not limited to):

2.1. Single day fighting event (i.e. realm openers/closers)

2.2. Weekend fighting event (i.e. Victory at the Gates, Founding of Eire)

2.3. Single day event focused on crafting and A&S, with or without fighting (i.e. Turkey War)

  • Yes

  • No

  • Abstain

Chapter Policies - National Financing

The following chapter policy is being considered in order to provide a small amount of money to the Hearthlight national organization through event attendance. These funds will be used for the ongoing activities of the national organization, such as the website, advertising, national insurance, legal fees, etc.


Would you like the following language to become Chapter Relations Policy?

For every event, the Hearthlight Chapter will collect a small fee per event attendee and will submit these funds to Hearthlight National.


1. Day Event

1.1. A “day event” is an event that does not have an overnight stay, e.g., a day battle, a day of arts and sciences classes, a feast and bardic night

1.2. Hearthlight Chapters will submit $2/paying attendee to Hearthlight National


2. Overnight Event

2.1. An “overnight” event is an event that includes at least one overnight stay, e.g., a two day weekend event with camping

2.2. Hearthlight Chapters will submit $3/paying attendee to Hearthlight National

  • Yes

  • No

  • Abstain

Vice President of Hearthlight

The Vice President shall serve as an aid to the President, has the

authority to act on behalf of the President in meetings of committees and the Board of Directors, and shall preside over National Council Committee meetings if the President is both absent and has not designated another individual to carry out this duty. The Vice President of the corporation is elected by the Members for a term of two (2) years starting on a date determined by the Board of Directors. Members may not serve more than three (3) consecutive terms as Vice President.


Information about our Vice Presidential candidates can be found at the following link.

https://www.hearthlightgame.org/post/vice-presidential-candidates-2020


Please select your preferred candidate for VP

  • Ryer of Barenheim (mundanely known as Adam Leofsky)

  • Abstain

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