Rules Update Vote May 2021!

It’s time to vote! Included on this ballot is an addendum to the safety and discipline policy, a chapter leadership description, and a minor rules correction for armor. If you are a member of Hearthlight in good standing, you should receive a ballot by email today. Voting runs from May 7th to June 6th, 2021. If you do not receive this ballot, and it is not hiding in your spam folder, please contact contact@hearthlightgame.org and we’ll get you squared away.


Below is a sample ballot of the items up for a vote this election:


Chapter Leadership Job Description

Armor Rule Correction


Safety and Discipline Appeals-Addendum

The purpose of this rule is to help us clarify the appeals process and ensure fair and just results through our process.

Would you like the following language to be added to the Safety and Discipline Policy?

Players who have received Level III and Level IV sanctions have a right to appeal them to the National Council. This can be initiated any time after a sanction is levied. Verbal and Written Warning are considered discretionary and cannot be appealed. Sanctions at any level imposed by the National Council are considered final unless the National Council chooses to initiate a process to revoke the sanction, as per the policies outlined earlier in this document.

A player can appeal their sanction by emailing Chapter.Relations@hearthlightgame.org. When the report is received, the Safety and Discipline team will review the appeal to determine if there are any questions regarding the facts of the case or the discipline process itself that may have caused an unfair result. If there were flaws in the discipline process, but the result of that process is still in line with the principles of fairness and safety, the result shall stand and the body responsible for the decision will be asked to correct any deficiencies in their Safety and Discipline process.

If the S&D team determines that there is a legitimate question regarding the result, they may ask the National Council to review the decision. The National Council may then choose to uphold the decision of the chapter or to reverse that decision. If that decision is reversed, any further disciplinary actions taken against the complainant will be treated with a high degree of scrutiny to ensure there is no retaliation taking place.

  • Yes

  • No

  • Abstain


Chapter Leadership Job Description

This document outlines the requirements and expectations regarding the chapter admins. The aim of this policy is to have minimum requirements for Admins, as they will have legal authority to act in Hearthlight's name, and to provide reasonable criteria for the removal of a bad admin if such a thing were needed. This document will also be used as criteria for the admins of newly established chapters.

Would you like the following document to be ratified as the Chapter Leadership Job Description?

Document available here: https://docs.google.com/document/d/1qx4LtmHg3qMq9F0dwRC6OeEGzSpNNhxLPEeRS4C6Upw/edit?usp=sharing


  • Yes

  • No

  • Abstain


Armor Rule Correction

This was overlooked last year when we changed the chainmail armor rules. It will have no effect on play or checking, this is only to correct the description of chainmail as heavy armor.

Would you like the following language to be added to the Treatise of War?

Current Rule:

3.11.9 - Heavy armor is defined as metal armor or chainmail armor that meets the thickness requirement for metal armor. Heavy armor has Resistance to Light and Missile weapons, and Immunity to single-handed thrusts from Thrusting weapons.

Proposed Rule:

3.11.9 - Heavy armor is defined as metal armor that meets the thickness requirement for metal armor or chainmail armor that passed the dowel test and is not designated as light armor as per rule 3.11.8. Heavy armor has Resistance to Light and Missile weapons, and Immunity to single-handed thrusts from Thrusting weapons.


  • Yes

  • No

  • Abstain

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